P-Card
P-Card ATM/Miscellaneous Expenses Form
Your P-Card may have been activated to allow for ATM cash withdrawals. To detail how these withdrawals are spent, this form must be filled out and accompany the P-Card statement in the same reporting period that the withdrawal was made. In addition, once a P-Card is approved for travel, you can no longer use the Travel and Business Hosting Expense Form for reimbursements (see below). Use this form instead, and submit it with your P-Card statement. A reimbursement will be processed based on the information on this form.
Mileage Log Forms -
Mileage Log - Miles Used
Mileage Log - Odometer Reading
Mileage Rate for University Business Travel:
As of April 1, 2008 = $.505/mile
Beginning September 1, 2008 = $.585/mile
***Please use the current rate of $.505/mile for University business travel through August 31, 2008.***
P-Card Application
Use this form to apply for a University Purchasing Card (P-Card). When the P-Card arrives, the P-Card team will contact you to set up a training session.
P-Card Hosting Documentation
Guidelines for hosting activities (Standard Practice Guide 501.4-1) are strictly adhered to when using the P-Card. Completely fill out this form if there are Business Hosting Activities on your monthly P-Card statement. It must be attached to the P-Card statement with receipt/proof of payment.
P-Card Maintenance
This form is used if a P-Card user needs to make certain changes to their P-Card profile. The most common changes are adding reconciler and approver proxies, name/address changes, and/or adding other privileges to your card.
P-Card Memos -
P-Card Exception Memo
P-Card Missing Receipt Memo
Preauthorization for Travel & Hosting
Institutional Membership Form
Currency Converter